Step 1: Personalize your letter

If possible, address the cover letter directly to the hiring manager or recruiter. If this person’s name is not in the job listing, take the extra effort to call or email the company and find out – this extra effort shows initiative. Remember, recruiters often receive large numbers of applications, and you want to do everything possible to make yours stand out.

Step 2: Preparation and Opening Paragraphs

Your opening paragraph should state the job you are applying for and tell the employer why you are specifically interested in their company.


Step 3: Summarize your strengths and how they would be an advantage to the organization

The next paragraph could be used to highlight a career achievement or two of particular relevance to the job.

Step 4: Closing paragraph

The last paragraph should bring the letter to a polite close. For example,

“I hope my application receives your most favorable consideration. I look forward to your reply and opportunity to meet with you in person to discuss how I could contribute to your team.
Yours Faithfully
(name and surname)


Additional Tips for Writing the Perfect Cover Letter

Step 1: Keep it short

Less is more when it comes to a cover letter. You should have at most, three paragraphs. All your information including address, salutations, and closing must be one A4 page.

Step 2: Proofread before applying

It is important for you to check the letter for mistakes. Ask a friend or family member to proofread the letter before you email or post it.

Step 3: Use simple language and the same font and style as your resume

The experts recommend using:

  • A font that is easy to read such as 11 points Arial or 12 point Times New Roman
  • 5-line spacing
  • A4 white paper for hard copies of your cover letter